A public bid opening is required for formal, sealed bids. Public bid openings are on the date and time specified in the solicitation in the Purchasing Department located 9000 Old Santa Fe Road, Kansas City, Missouri 64138-3998. Bids must be stamped "received" in the Purchasing Division prior to the stated deadline in order to be accepted.
Any and all procurement of goods and/or services by Hickman Mills C-1 School District must be predicated by the issuance of a purchase order as stipulated in section 3.5.1.A of Hickman Mills Board of Education Policy:
"Purchasing of supplies and materials is made on the basis of a purchase order signed by the purchasing agent working under the supervision of the budget director. All purchases should be initiated by a purchase order signed by an administrator or a director in charge of a department, and signed by the purchasing agent or associate superintendent. The district shall not be liable for purchase made in any other manner."
A Request for Proposal (RFP) is used in lieu of an Invitation to Bid when sealed bidding is either not practicable or not advantageous to the District. When the District issues an RFP, it will contain a scope of work to be addressed by the proposal. Only the names of the responders will be identified at the opening of the RFP.
Using the process of Request for Proposal must promote overall economy for the purpose intended and encourage maximum practicable competition that satisfies the needs of the District. An award may be made to the responsible offeror whose proposal is determined to be the most advantageous to the District.
Per BOE policy# 2040; "All construction, remodeling, or renovation of any district facility or site shall conform to federal, state and local building codes, statutes and regulations and shall be let by competitive bids".